IMPORTANT TIMELINE AND DATES

Assessment of Credentials - General Instructions for Applicants

A. Eligibility Requirements

Eligibility to sit CCMG examinations is determined by the Credentials Committee after review of the candidate's completed application and supporting documents. The following requirements and guidelines apply to candidates who received medical genetics training in CCMG, Royal College or ABMGG-approved training centre. Admission to the examinations is granted for two examinations cycles.

  • General requirements The candidate must have successfully completed a CCMG - accredited training program in their chosen specialty (see Training Guidelines) by June 30 of the year of examination.
  • Credit for previous training Candidates wishing to have credit for previous training should submit their application early in their training or preferably when planning their training program. Individuals with extensive research experience might be exempted from the research portion of their training.
  • Application for a second specialty examination Applicants who wish to take a second subspecialty examination must submit a new application specific to the area for which certification is required. In some cases, credit might be given to a portion of the previous training (see above).
  • Application for re-examination If certification has not been achieved within two examination cycles, the candidate must submit a new application for assessment of credentials. The candidate might be required to do additional training before being permitted to repeat the examination process.

Other Routes

B. Documentation

Individuals who wish to have their credentials examined with respect to eligibility for examination must submit the following:

1. Application for Assessment

2. Curriculum vitae

3. Documentation of completed and planned training

  • This must include details of the dates of rotations, name of supervisor, site, and outline of experience and
  • Must be signed by members of the supervisory committee

4. Logbooks of clinical/laboratory experience

  • A separate logbook for clinical and laboratory experience should be kept (see suggested format)
  • This must include date of patient visit/procedure, name of supervisor, site, and diagnosis (do not use patient name; identify case by laboratory/hospital ID number or other method which protects confidentiality)
  • Cases recorded must document a broad based exposure
  • The log books must be sent by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it. with a cc to your Training Director. An electronic signed letter from the Training Director attesting that he/she has seen the logbooks and signed off on them must be submitted to the CCMG office.
  • The log book should only be e-mailed once the case requirements are fully complete, or when an update is required by the Committee for credentials review after the originals have been first submitted for verification by your Training Director.

5.In-training evaluation forms

  • For each rotation
  • For long rotations, an evaluation must be done at least twice yearly
  • Must be signed by the supervisor, and the program director
  • Use the CCMG standard in-training evaluation forms

6. Two letters of reference

  • Sent electronically under separate cover

From individuals familiar with medical genetics, preferably members of the CCMG.

C. Submitting Documentation

All documents must be submitted electronically to This email address is being protected from spambots. You need JavaScript enabled to view it.

D. Fees

The application fee is $650.00 Canadian. For applicants in two specialties, the fee is $650 for the first specialty and $325 for the second.  A fee of $100 will be charged for all supplementary credentialing requests; including requests for review of prior learning (i.e. training credits) upon trainee registration, as well as interim requests to examine candidates’ training progress.

  • The application fee may be paid by Visa, MasterCard, cheque or money order (payable to the Canadian College of Medical Geneticists). Credit card payment can be made through the CCMG office at 613-507-8345. Cheque or money order payment should be submitted by mail to the CCMG Management office. Processing of your application will not begin until the application fee has been received. Late payments may incur an extra fee.
  • Fee is non-refundable
  • Fee covers credentialing process only (examination fees are to be submitted to the Examination Committee after approval by the Credentials Committee)

E. Deadline

Deadline for submission of documentation and fee is August 1 of the year preceding the examination or within three months of the trainee’s start date.

  • The credentials committee meets once yearly at the annual CCMG meeting and applications are reviewed at that time
  • Individuals with incomplete files will not be considered; the candidate and his/her supervisory committee must ensure that documentation is completed in a timely fashion
  • Clinical examinations are held every year.  Remaining specialty exams are held every two years (even years only)

F. Final In-training Evaluation

Because credentialing might be done several months prior to completion of training, the committee must receive the standard final in-training evaluation form documenting completion of training prior to the oral examinations.

G. Exemptions

Royal College

  • Fellows of the Royal College of Physicians and Surgeons of Canada in Medical Genetics Clinical Geneticists who have successfully passed the RCPS examinations in Medical Genetics are eligible for fellowship within the CCMG without examination. They can apply for credentialing by submitting: one copy of their CV, proof of fellowship in the RCPSC, two letters of reference from CCMG Fellows, and the fee of $150.00. This applies for Clinical Genetics only. Individuals seeking credentialing in the other specialties must comply with the standard requirements.

Please note that the CCMG does not offer funding for training fellowships.  This must be obtained by independent means through the sponsoring institution.

AWARDS

LINDA STEVENS MEMORIAL FUND

This award is intended to expand the clinical and research experience of CCMG fellows-in-training through nomination to the Linda Stevens Memorial Fund.

Information and details about the Linda Stevens Memorial Fund are available here. Please see the application form for specifics regarding eligibility and application requirements. Note that the Linda Stevens Memorial Fund application deadline is November 15 of each year.

GUIDELINES


REGISTRATION OF TRAINEES

New trainees must submit the registration form to the Credentialing Committee prior to beginning training.  Please note that Training Site MUST be CCMG Accredited in the trainee's specialty in order to qualify for training.

Please note, it is important that the CCMG management office be informed of any changes to the contact information provided. Failures to do so may result in processing delays if additional information is required to complete your credentials review.


MEMBERSHIP

FREE - Fellow-in-Training Affiliate

New Member Application Form Here

WITHDRAWAL OR LEAVE OF ABSENCE

Trainees who are withdrawing from the program or who are taking a leave of absence from their training program are asked to submit a Withdrawal/LOA Trainee Form to the Credential Committee.


LOGBOOKS

Trainees must maintain an accurate log book of their training and rotations.

The Training Director must review all entries in the trainee's logbooks, verify that the trainee had a major involvement in the cases listed and submit a signed letter to the CCMG electronically, attesting that he/she has reviewed the logbooks and signed off on them. The CCMG office must receive this letter by August 1 of the year that your credentialling application is submitted.


EDUCATION LOGBOOK SUMMARY SHEET

Education Logbook Summary will help standardize information the Credential Review Committee would like to see and should ensure that required  information is submitted from all candidates. This does not replace the more detailed logbook but is meant to supplement it. (Trainees may still choose to also submit a complete a more detailed education logbook)


IN-TRAINING EVALUATION REPORT

Sample faculty/rotation evaluation forms - In-Training Evaluation Report (ITER) and Final In-Training Evaluation Report (FITER) - are slightly modified versions of forms provided by the McGill University residency training program.


FINAL IN-TRAINING EVALUATION REPORT

The Final In-Training Evaluation Report (FITER) format was revised in 2013.  The FITER is now both specialty and guideline version specific.  The guideline version is the revision date indicated on your guidelines; the key competencies listed in the guidelines should match those listed on the FITER.


RESEARCH SUMMARY SHEET

PDF
Word Document


NOTE: There are no CCMG Training Centres offering the PhD Medical Genetics program.

If you have already registered with the CCMG and you have begun your training, you may join the CCMG as a Fellow-in-Training affiliate.

GUIDELINES


REGISTRATION OF TRAINEES

New trainees must submit the registration form to the Credentialing Committee prior to beginning training.  Please note that Training Site MUST be CCMG Accredited in the trainee's specialty in order to qualify for training.

Please note, it is important that the CCMG management office be informed of any changes to the contact information provided. Failures to do so may result in processing delays if additional information is required to complete your credentials review.


MEMBERSHIP

FREE - Fellow-in-Training Affiliate

New Member Application Form Here

WITHDRAWAL OR LEAVE OF ABSENCE

Trainees who are withdrawing from the program or who are taking a leave of absence from their training program are asked to submit a Withdrawal/LOA Trainee Form to the Credential Committee.


LOGBOOKS

Trainees must maintain an accurate log book of their training and rotations.

The Training Director must review all entries in the trainee's logbooks, verify that the trainee had a major involvement in the cases listed and submit a signed letter to the CCMG electronically, attesting that he/she has reviewed the logbooks and signed off on them. The CCMG office must receive this letter by August 1 of the year that your credentialling application is submitted.


EDUCATION LOGBOOK SUMMARY SHEET

Education Logbook Summary will help standardize information the Credential Review Committee would like to see and should ensure that required  information is submitted from all candidates. This does not replace the more detailed logbook but is meant to supplement it. (Trainees may still choose to also submit a complete a more detailed education logbook)


IN-TRAINING EVALUATION REPORT

Sample faculty/rotation evaluation forms - In-Training Evaluation Report (ITER) and Final In-Training Evaluation Report (FITER) - are slightly modified versions of forms provided by the McGill University residency training program.


FINAL IN-TRAINING EVALUATION REPORT

The Final In-Training Evaluation Report (FITER) format was revised in 2013.  The FITER is now both specialty and guideline version specific.  The guideline version is the revision date indicated on your guidelines; the key competencies listed in the guidelines should match those listed on the FITER.


RESEARCH SUMMARY SHEET

PDF
Word Document


NOTE: There are no CCMG Training Centres offering the PhD Medical Genetics program.

If you have already registered with the CCMG and you have begun your training, you may join the CCMG as a Fellow-in-Training affiliate.

GUIDELINES


REGISTRATION OF TRAINEES

New trainees must submit the registration form to the Credentialing Committee prior to beginning training.  Please note that Training Site MUST be CCMG Accredited in the trainee's specialty in order to qualify for training.

Please note, it is important that the CCMG management office be informed of any changes to the contact information provided. Failures to do so may result in processing delays if additional information is required to complete your credentials review.


WITHDRAWAL OR LEAVE OF ABSENCE

Trainees who are withdrawing from the program or who are taking a leave of absence from their training program are asked to submit a Withdrawal/LOA Trainee Form to the Credential Committee.


LOGBOOKS

Trainees must maintain an accurate log book of their training and rotations.

The Training Director must review all entries in the trainee's logbooks, verify that the trainee had a major involvement in the cases listed and submit a signed letter to the CCMG electronically, attesting that he/she has reviewed the logbooks and signed off on them. The CCMG office must receive this letter by August 1 of the year that your credentialling application is submitted.


EDUCATION LOGBOOK SUMMARY SHEET

Education Logbook Summary will help standardize information the Credential Review Committee would like to see and should ensure that required  information is submitted from all candidates. This does not replace the more detailed logbook but is meant to supplement it. (Trainees may still choose to also submit a complete a more detailed education logbook)


IN-TRAINING EVALUATION REPORT

Sample faculty/rotation evaluation forms - In-Training Evaluation Report (ITER) and Final In-Training Evaluation Report (FITER) - are slightly modified versions of forms provided by the McGill University residency training program.


FINAL IN-TRAINING EVALUATION REPORT

The Final In-Training Evaluation Report (FITER) format was revised in 2013.  The FITER is now both specialty and guideline version specific.  The guideline version is the revision date indicated on your guidelines; the key competencies listed in the guidelines should match those listed on the FITER.


RESEARCH SUMMARY SHEET

PDF
Word Document


NOTE: There are no CCMG Training Centres offering the PhD Medical Genetics program.

If you have already registered with the CCMG and you have begun your training, you may join the CCMG as a Fellow-in-Training affiliate.

Save the Dates!

TeleGraf - Friday, January 21 at 11:00 AM ET - REGISTER 

Leading Strand  - Friday, January 28 at 12:00 PM ET - REGISTER

46th Annual Scientific Meeting - June 6-9, 2022 - Presented Virtually